PRODUCTS · VAULT BY KOASTRA
Every project document.
One secure place.
Vault keeps your drawings, contracts and site documents together, shared, signed and on record, without the email chains and lost versions.
✓E-signing built in✓7-year audit trail✓Free to start
Web + Android
First release
7 years
Audit logs kept
Free
To start
Release 1
In development
01 · THE PRODUCT
Your project documents, under control
Vault is a secure document platform built for Australian construction businesses. Every drawing, contract and site document lives in one place, and every action is on record for seven years.
- →Store every project's documents in folders your team already understands
- →Send a document to sign, edit or upload, and ask again when it changes
- →Basic e-signing, a built-in editor and file conversion included
- →One Koastra account, ready for future Koastra apps
VAULT · RIVERSIDE FIT-OUTSYNCED
148
Project documents
3
Awaiting signature
7 yrs
Audit record kept
Subcontract agreement · v3✓ Signed
2 of 3 signatures collected
Drawings · 24
Contracts · 8
Safety · 12
Handover · 6
Variation 04 shared to edit
Insurance certificate uploaded
Floor plan L2 opened on site
WHY VAULT
Stop running projects out of inboxes.
TODAY
- ✕Drawings and contracts scattered across email threads
- ✕Nobody sure which version is the right one
- ✕Signatures chased by print, sign and scan
- ✕No clear record when something is disputed
WITH VAULT
- ✓Every project's documents in one secure place
- ✓The latest document where everyone can find it
- ✓Sent to sign, edit or upload in a few taps
- ✓Every action on record for seven years
HOW IT WORKS
From upload to signed, on the record.
Three steps your whole team already understands, with nothing lost along the way.
STEP 1 · UPLOAD
Everything in one place
Add documents to a project from your phone or computer, in folders your team already understands.
Organised by projectSTEP 2 · SHARE
The right person, the right action
Send a document to sign, edit or upload. Ask again whenever something changes.
Sign · Edit · UploadSTEP 3 · TRACK
Always on the record
See where every document is up to, with each action logged and kept for seven years.
Kept 7 years✕No email chains✕No print, sign and scan✕No lost versions
FEATURES
Built for the way site documents actually move.
Share to sign, edit or upload
Choose what you need from each person and send. Request it again when the document changes.
Basic e-signing
Collect signatures inside Vault. No printing, no scanning.
Edit and convert
Quick changes in the built-in editor, and file conversion without another tool.
7-year audit trail
Every action is logged and kept for seven years, on every plan.
Security first
Designed security-first from day one, not added later.
One Koastra account
One sign-in for Vault, ready for future Koastra apps.
WHO IT'S FOR
For everyone who touches the paperwork.
Built for Australian construction businesses and the people on their projects.
01
Project managers
Keep contracts, variations and drawings moving without chasing emails.
02
Site supervisors
Pull up the current document on site, from your phone.
03
Contract and admin teams
Send for signature and know exactly where each document is up to.
04
Subcontractors
Receive, sign and return documents without printing anything.
COMMON QUESTIONS
Before you sign up
LAUNCH
When can I start using Vault?
Vault is in development now. Request early access and we'll let you know as soon as it's ready to use.
PRICING
What does it cost?
Vault is free to start. We'll share details of any paid plans before they launch.
DEVICES
Which devices does it work on?
Web and Android first. iOS is planned after launch.
SECURITY
How are my documents protected?
Vault is designed security-first. Every action is logged, and audit logs are kept for seven years on every plan.
ACCOUNT
Do I need a separate account?
No. You sign in with one Koastra account, which will also work with future Koastra apps.
GENERAL
Who makes Vault?
Koastra Australia Pty Ltd, Perth. The same team behind Koastra's ERP, AI and software services.
EARLY ACCESS
Be first to use Vault.
Tell us a little about your team and we'll be in touch when early access opens.
✓Free to start✓Coming soon to Google Play